2018 County Convention and LD Caucus Rules


2018 Yakima County Convention

and Legislative District Caucuses (13th, 14th, 15th)

  1. The Yakima County Convention, the 13th and 14th Legislative District Sub-Caucuses, and 15th Legislative District Caucus shall be held on Saturday, March 24, 2018 commencing at 10:00 am, at the Yakima County Democrats Office, 402 S 3rd St., Yakima WA.
  2. To vote at the 13th/14th/15th Legislative District Caucus/Yakima County Convention an individual must be a resident, registered voter in the 13th/14th/15th Legislative District/Yakima County and affirm that they are a Democrat by signing on the registration sheet, and agree to public record of their attendance at the meeting.
  3. Registered voters include all registered voters and any 17 year old who will be eligible to vote on or before November 6, 2018. Registered voters also include any eligible individual who completes a voter registration form while signing in to attend the 13th/14th/15th Legislative District Caucus/Yakima County Convention.
  4. Individuals who are not qualified to register to vote because of residence, citizenship, or age shall be allowed to participate in the platform discussion, but may not vote on rules, matters of order, resolutions or for the election of delegates or alternates, nor may they be elected as delegates or alternates.
  5. There will be a suggested donation of $10 requested of all participants to the Legislative District Caucus/County Convention to help defray expenses. This donation is entirely voluntary and shall not be a condition of participation or election.
  6. The County Chair or the Chair’s designee shall serve as the Temporary Chair of the County Convention. The Temporary Chair shall appoint a temporary Secretary, Time Keeper, Sergeant-at-Arms, and Parliamentarian.
  7. The Chair of the Credentials Committee shall present the report of the Credentials Committee no earlier than 11:00am, which shall include the following:
    • The total number of Registered voters registered and seated at the time the report is given;
    • Presentation of challenged voters wishing to be seated by the Legislative District Caucus as a whole, proceeding in alpha-numeric order until all challenges are resolved.
  1. The Credentials Committee may seat unchallenged voters arriving after the Initial Credentials Committee report.
  2. Any voting member of the Caucus/Convention may nominate themselves or be nominated by another voting member for the position of Permanent Caucus Chair. Nominations, seconding speeches and speeches by the candidate on their own behalf shall not total more than three (3) minutes per nominee. A majority of those voting is required to elect. If no person has a majority, the candidate receiving the least votes is dropped and balloting shall be repeated using the remaining names. This procedure shall be repeated until a candidate receives a majority of those voting. In case of a tie vote, the tie shall be broken by lot or coin toss.
  3. The Permanent Caucus Chair shall appoint a Secretary, Sergeant‐at‐Arms, Time Keeper, Tally Committee Chair, and Parliamentarian. Assistants or Committees may be appointed to assist these caucus officers in their work, as volume dictates.
  4. The Chair shall appoint a representative tally committee of alternates or nondelegates. All ballots shall be returned to the Chair and shall be retained by the Chair until the State Convention has adjourned.

  5. A quorum shall consist of 30% of the number eligible to vote as shown on the credentials report, as most recently amended. Once a quorum is established, it may not be challenged until the election of delegates has been completed.

  6. The motion “to table” shall be out of order at all times.
  7. The Unit Rule shall not be permitted at any time.
  8. Proxy voting shall not be allowed.

  9. All possible efforts shall be made to insure maximum participation of African Americans, Hispanic/Latinos, Enrolled Native Americans, Asian/Pacific Americans, and People with Disabilities. Other Constituencies of Concern include but are not limited to women, youth (considered separately to include both those between the ages of 17 and 24 and those between 17 and 36), persons over 65 years of age, LGBTQ+, and persons of economic disadvantage.
  10. Nothing in these rules shall be inconsistent with the 2018 Delegate Selection and Affirmative Action Plan.

  11. Robert’s Rules of Order, Newly Revised, shall prevail in other matters not specifically covered herein or in the 2018 Delegate Selection and Affirmative Action Plan.

    Rules for Consideration of the Platform

  12. At the discretion of the Permanent Caucus Chair, consideration of the platform or resolutions may commence without suspension of the rules.
  13. The Permanent Caucus Chair shall read each section heading and ask members of the Convention who disagree with the substance of a bulleted item within a section to flag the item for debate and removal as not representing the sentiment of the majority at this time. Motions to delete language require two (2) seconders.
  14. The Permanent Chair retains the prerogative to bring up bulleted items for debate and action.
  15. Debate shall alternate pro and con, limited to a maximum of four speakers for and four speakers against the issue or the main platform, each speaker to speak no more than one minute or less, at the sole prerogative of the chair, provided that all speakers on a specific topic are provided the same amount of time. One extension of four additional speakers, two pro and two con, may be allowed by the Permanent Chair at their sole prerogative per issue and on the motion to adopt the platform.
  16. Amendments to add language to the platform will not be in order at the Caucus/Convention.
  17. Removal of a bulleted item will be by simple majority of those voting.
  18. Any resolution not considered by the Convention shall be referred to the next meeting of the Yakima County Democrats.
  19. In the event the platform is not passed at the Yakima County Convention, the platform may be considered by the Yakima County Democrats organization at its next regular meeting.

    Rules for the election of State Convention Delegates and Alternates

  20. The 13th Legislative District Caucus shall elect 1 Delegates and 0 Alternates.
  21. The 14th Legislative District Caucus shall elect 2 Delegates and 2 Alternates.
  22. The 15th Legislative District Caucus shall elect 4 Delegates and 2 Alternates.
  23. Each candidate for State Convention Delegate or Alternate must be a resident registered voter, as defined in these rules, in the 13th, 14th, or 15th Legislative District.
  24. Each candidate for State Convention delegate or alternate shall be nominated individually. No second is required.
  25. A candidate who is not present must signify in advance, in writing individually to the 13th/14th/15th Legislative District Chair/Yakima County Chair, that they will serve if elected and that they are a Democrat and are willing to be known as such. The letter of any absent candidate shall be read by the Caucus Chair and shall constitute a nomination, no second required. All other nominations shall be made by signing the nomination list at the registration table, or in person when nominations are called for.
  26. Each candidate shall have up to one minute (including the time spent by the Chair reading an absent candidate’s nomination letter) for speech on their behalf.
  27. The Chair, at their sole discretion, may reduce the amount of speaking time, as long as all candidates are provided the same amount of time, based upon number of candidates and any other pertinent factors.
  28. Voting shall be by written ballot and a ballot to be counted must have all potential positions filled, contain only the names of persons nominated, and have no duplications. The ballot must not differ by more than one in the number of men and women selected. (These requirements prevent a candidate for delegate from skewing the vote by only voting for themselves and leaving the other positions blank). A plurality of those present and voting is required to elect. In case of a tie vote, the assignment of a delegate position shall be by lot or coin toss.
  29. State Convention alternates shall be selected from the same set of ballots used for the election of delegates. The candidate for delegate receiving the most votes after all delegate slots are filled shall become alternate number one, and the alternate receiving the next most votes shall be alternate number two, and so forth. (Voting for alternates is done at the same time as voting for delegates).
  30. The delegation elected shall differ by no more than one (disregarding any positions won by non-binary gender persons) between the number of women and number of men in both the delegate and alternate categories unless there are an insufficient number of nominees from one gender to fill the available positions.
  31. If there are the same number of candidates seeking election to the State Convention as the number of positions available or fewer, they may be elected by acclamation.

    *The plurality system is an electoral process in which the candidate who polls more votes than any other candidate is elected. It is distinguished from the majority system, in which, to win, a candidate must receive more votes than all other candidates combined.